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Tools for Sponsor Circles

Below are tools that will assist you in carrying out your role as a sponsor circle. Note that once you are approved as a sponsor circle, you will be assigned to a Sponsor Circle Umbrella who will provide you with additional resources and ongoing, tailored support.

  • Guidance for Supporting Newcomers

    This resource provides guidance to set you and the newcomer you are welcoming up for success.

  • Welcome Plan

    Complete this fillable form and upload it as part of your Sponsor Circle application.

    Welcome Plan for Cubans, Haitians, Nicaraguans, and Venezuelans (Spanish version)

    Welcome Plan for Ukrainians

  • Sponsor Circle Guide

    The Sponsor Circle Guide is a helpful sponsorship tool.

    You can access the Sponsor Circle Guide for Afghans here.

    You can access the Sponsor Circle Guide for Ukrainians here.

  • Sample Sponsor Circle Structure

    There are many ways to structure your sponsor circle. This resource (Spanish version) offers a sample structure, with committee roles and responsibilities.

  • Sponsor Circle Checklist

    Download this checklist (Spanish version) to support you in preparing for the newcomer’s arrival and assisting them throughout the sponsorship period.

  • Fundraising Guide

    This guide (Spanish version) can support your group in raising the resources necessary for sponsorship.

  • Housing Tips

    Check out this tips sheet (Spanish version) for guidance on how to secure temporary and permanent housing for the newcomers you will support.

  • Household Supply Checklist

    Refer to this checklist (Spanish version) as you prepare the home for the newcomers with which you have been matched.

  • Pantry List

    This resource lists items recommended to be included in the newcomer’s pantry upon arrival.

    Pantry List for Ukrainians

    Pantry List for Cubans, Haitians, Nicaraguans, and Venezuelans (Spanish version)

  • Budget Template

    Use this budget template (Spanish version) to capture estimated living costs and help a newcomer establish a budget.

  • I-134 Guidance

    Use this guidance to walk you through the process of filing the I-134.

  • EAD and SSN Guidance

    Use this resource to guide you through the process of applying for the Employment Authorization Document (EAD) and social security number (SSN).

  • Uniting for Ukraine and The Sponsor Circle Program

    This resource clarifies the differences between Uniting for Ukraine and the Sponsor Circle Program.

  • Mental Health Awareness

    This resource provides guidance on how to prepare for and address mental health issues that may arise during the sponsorship period.

  • End of Sponsorship FAQ and Transition Checklist

    As you approach the end of the sponsorship period, use this resource to help you with the transition.

  • English Language Learning

    This document provides a list of resources for formal, informal, and online English language learning.

  • Managing Expectations

    Use this resource as a conversation guide to discuss managing expectations.

  • Roles and Responsibilities

    This document clarifies the roles and responsibilities of, and the relationship between, the Sponsor Circle Umbrella and Sponsor Circle.

  • Connection Conversation Guide

    This guide provides conversation starters for sponsors and beneficiaries to consider when determining a sponsorship match.

  • Goal Setting

    Use this resource to have a conversation about goals and expectations.

  • Legal Services Assistance

    Use this resource to help guide newcomers navigate the legalities of the U.S. immigration system.

  • Benefits Guide

    Use this guide to help identify what services and benefits Ukrainian newcomers are eligible for.

  • Cultural Backgrounders

    This backgrounder contains historical, political, and cultural information intended to cultivate a general understanding of Afghans who are arriving to the U.S.

    This backgrounder contains historical, political, and cultural information intended to cultivate a general understanding of refugees from Ukraine who are resettling in the United States.

  • Welcome.US Employment Exchange

    The Welcome.US Employment Exchange is a free and easy-to-use job platform designed to help refugees find employment opportunities easier and faster.